EXECUTIVE ASSISTANT - OFFICE OF THE EXECUTIVE SECRETARY

POSITION 29 1 post Grade: C2 Reference: ZICC/HR2/2026/29 Reports To: Office of the Executive Secretary Employment: Permanent Duty Station: Head Office, Harare Closing: 30 Oct 2026, 16:30 CAT Purpose of the Position Provide professional secretarial, clerical and administrative support to the Office of the Executive Secretary, ensuring efficient office workflows, accurate documentation and courteous liaison with stakeholders. Duties and responsibilities - Diary and Schedule Administration: Maintain diaries, schedule appointments, coordinate meetings and arrange business travel and accommodation. - Mail Registry: Receive, date-stamp, classify, index and log incoming mail and memoranda; route documents accurately and dispatch outgoing correspondence promptly. - Office Organisation: Requisition and distribute stationery and consumables; maintain office inventories and arrange maintenance of equipment. - Secretarial Support: Take minutes of meetings, format reports, draft routine memoranda, manage electronic files and perform reprographic tasks. How to apply SECTION 3: HOW TO APPLY 1. Application dossier Each application must contain the following, in this order: * An application letter stating the position applied for and its reference number (e.g. ZICC/HR2/2026/13 - Investigator). A separate application is required for each position. * A detailed curriculum vitae with complete employment history and dates. * Certified copies of the National Identity Document and Birth Certificate. * Certified copies of academic and professional certificates and academic transcripts. * Certified copies of current professional registrations and practising certificates where the position requires them (Council of Social Workers, Allied Health Practitioners Council of Zimbabwe, Law Society of Zimbabwe, PAAB/ICAZ, Traffic Safety Council of Zimbabwe). * Names of at least three (3) professional referees, with verifiable telephone numbers and email addresses. 2. Submission By hand delivery or registered post: In a sealed envelope clearly marked "VACANCY: POSITION TITLE - REF: ZICC/HR2/2026/POSITION No.", addressed to: The Human Resources Department Zimbabwe Independent Complaints Commission First Mutual Building, 99 Jason Moyo Avenue Harare, Zimbabwe By email: to hr@zicc.org.zw, with the position title and reference number in the subject line and all documents attached as PDF files. 3. Closing date Applications must be received by 16:30 hours (CAT) on Friday, 30 October 2026. Late, incomplete or incorrectly marked applications will not be considered. 4. Equal opportunity The Commission is an equal opportunity employer committed to gender equity, diversity and non-discrimination. Qualified women and persons with disabilities are strongly encouraged to apply. 5. Vetting, canvassing and communication Shortlisted candidates will be subject to background checks, verification of academic and professional credentials, and standard state security vetting. Canvassing in any form, direct or indirect, will result in immediate disqualification. Only shortlisted candidates will be contacted; applicants who have not heard from the Commission within thirty (30) days of the closing date should consider their applications unsuccessful. 6. Protection of personal information Personal information submitted will be used solely for this recruitment process and handled in accordance with the Cyber and Data Protection Act Chapter 12:07.