Payroll Administrator

Payroll Administrator Department: Human Capital & Finance Reports To: Human Capital Manager / Finance Manager Location: Head Office Job Purpose The Payroll Administrator will be responsible for the accurate, timely, and compliant processing of company payroll across all operating entities and divisions. This role involves managing end-to-end payroll operations, maintaining employee payroll records, executing statutory and third-party deductions, resolving payroll queries, and collaborating closely with Human Capital and Finance teams to ensure strict audit and internal control compliance. Key Responsibilities Payroll Processing & Operations: oPrepare, process, and reconcile monthly and bi-weekly payrolls for permanent, contract, and casual staff using payroll software. oProcess inclusions and adjustments, including overtime, bonuses, allowances, leave pay, salary advances, commissions, and mutual separation settlements. oEnsure accurate processing of voluntary and statutory deductions, statutory levies, pension funds, medical aid schemes, and banking platform migrations (e.g., InnBucks). Statutory Compliance & Reporting: oCalculate, reconcile, and file monthly statutory returns (PAYE, NSSA, AIDS Levy, ZIMDEF, SDF, or local equivalents) in strict compliance with statutory deadlines. oPrepare and issue monthly payslips, end-of-year tax certificates (e.g., P6/P16), and statutory summaries for audit purposes. Payroll Reconciliations & Ledger Integration: oReconcile payroll control accounts against general ledger entries in collaboration with the Finance team. oPrepare monthly payroll summary reports, variance analyses, and head-count cost breakdowns for executive management review. Data Integrity & Record Keeping: oMaintain and update employee payroll master data, including personal details, bank accounts, tax numbers, and grade changes. oEnsure strict confidentiality, data privacy, and security standards for all payroll files, registers, and employee records. Employee Support & Dispute Resolution: oServe as the primary point of contact for staff payroll enquiries, resolving pay discrepancies, tax queries, and deduction updates promptly and professionally. Key Qualifications & Experience Education: Bachelor's Degree or Higher National Diploma (HND) in Accounting, Finance, Human Resource Management, or a related field. Professional Certification: Payroll Certification or membership with a recognized payroll/accounting institute is an added advantage. Experience: Minimum of 3-5 years' hands-on experience as a Payroll Administrator or Payroll Officer managing multi-entity or large-volume payrolls. Technical Skills: oHigh proficiency in computerized payroll software (e.g., Belina, VIP Payroll, Sage Pastel Payroll, or Paymaster). oAdvanced Microsoft Excel skills (VLOOKUPs, Pivot Tables, logical formulas, data validation). oIn-depth knowledge of national labor laws, income tax acts, statutory reporting deadlines, and payroll banking systems. Attributes: High level of integrity, strict attention to detail, exceptional organizational skills, and the ability to work under tight monthly deadlines. TO APPLY Application Process Interested and qualified candidates are invited to submit their application package containing: 1.Detailed Curriculum Vitae (CV) highlighting relevant payroll processing experience and software expertise. 2.Cover Letter detailing your capability and key professional achievements in payroll administration. 3.Certified copies of academic degrees, diplomas, and relevant professional certifications. Email Subject Line: Application: Payroll Administrator - [Your Full Name] Submission Email: Joinus@africapaciti.com Application Deadline: 31 October 2026 Duties and responsibilities Payroll Processing & Operations: oPrepare, process, and reconcile monthly and bi-weekly payrolls for permanent, contract, and casual staff using payroll software. oProcess inclusions and adjustments, including overtime, bonuses, allowances, leave pay, salary advances, commissions, and mutual separation settlements. oEnsure accurate processing of voluntary and statutory deductions, statutory levies, pension funds, medical aid schemes, and banking platform migrations (e.g., InnBucks). Statutory Compliance & Reporting: oCalculate, reconcile, and file monthly statutory returns (PAYE, NSSA, AIDS Levy, ZIMDEF, SDF, or local equivalents) in strict compliance with statutory deadlines. oPrepare and issue monthly payslips, end-of-year tax certificates (e.g., P6/P16), and statutory summaries for audit purposes. Payroll Reconciliations & Ledger Integration: oReconcile payroll control accounts against general ledger entries in collaboration with the Finance team. oPrepare monthly payroll summary reports, variance analyses, and head-count cost breakdowns for executive management review. Data Integrity & Record Keeping: oMaintain and update employee payroll master data, including personal details, bank accounts, tax numbers, and grade changes. oEnsure strict confidentiality, data privacy, and security standards for all payroll files, registers, and employee records. Employee Support & Dispute Resolution: oServe as the primary point of contact for staff payroll enquiries, resolving pay discrepancies, tax queries, and deduction updates promptly and professionally. How to apply Interested and qualified candidates are invited to submit their application package containing: 1.Detailed Curriculum Vitae (CV) highlighting relevant payroll processing experience and software expertise. 2.Cover Letter detailing your capability and key professional achievements in payroll administration. 3.Certified copies of academic degrees, diplomas, and relevant professional certifications. Email Subject Line: Application: Payroll Administrator - [Your Full Name] Submission Email: Joinus@africapaciti.com Application Deadline: 31 October 2026